Project Implementation Workshops
The Project Implementation Workshops consist of training activities focusing on Bank’s Procurement and Disbursement procedures as well as Bank’s Accounting and Auditing procedures. The Bank carries out Project Implementation Workshops in its Regional Member Countries. The primary aim of these Workshops is to strengthen the capacity of RMC officials to manage Bank-funded projects and programs.
The countries are selected based among others, on the following criteria:
Year of last workshop;
Size of the portfolio (number of projects and funding level);
Sub-regional balance.
Objectives of the Workshops
The main objective of these two-week workshops is to familiarize senior officials of project implementation agencies and other stakeholders with the policies and procedures of the Bank with regard to procurement, disbursements, accounting and auditing. The course is also intended to provide an overview of project cycle management and review project implementation issues.
The specific objectives of the workshops are to:
- Improve loan administration through efficient procurement and disbursement activities;
Improve dialogue and coordination with project implementation agencies and other donors;
Disseminate Banks documentation and best practices in project and program development;
Language balance.
Target groups
For pedagogical and budget limitation reasons, a maximum of 40 participants are allowed in each workshop. The targeted participants are:
Mid-to-senior level government officials;
Directors and senior staff of project implementation units; and
Other practitioners working directly with ADB funded projects.
Curriculum itinerary
Each workshop will be conducted over a two-week period and will be made up of the following sessions:
- 1. An introductory presentation on the Bank Group ½ day
The ADB, ADF, and NTF windows
Mandate and Mission Statement
Vision and Strategic Priorities
Lending and non-lending instruments
Bank Group Capacity Building Activities
- 2. Project Cycle Management and Project Implementation Issues ½ day
Steps in project cycle: identification, preparation, appraisal, Project Completion Report
Issues Raised by Country Portfolio Reviews
Other Project Implementation related issues
- 3. Procurement Policies and Procedures 5 days
3.1 Civil works and Goods
International Competitive Bidding
Other modes of procurement
Bids evaluation procedures
Bidding documents
Application of preference margins
Essential Contract elements
3.2 Use of Consultants
- 4. Disbursement Procedures 1 and ½ day
Conditions precedent to first disbursement
Disbursement Methods
Application Procedures
Reporting
Review of Pending applications
- 5. Accounting procedures 1 day
- 6. Auditing Procedures ½ day
Objective and Scope of the ADB audit
Financial Statements and Statements of Expenditures
Special Account
Management letter
Role of the National Audit Office
Relationships with private auditors
- 7. Country Project Presentations: Review and Discussions: 1 day
The overall coordination and facilitation of the workshop will be carried out by an appropriate staff member of the ADI. He/She will make a presentation on the Bank Group and its activities. If possible, a Task Manager or Project officer from the Operations Complex will make a presentation on the Bank Project Cycle and Project Implementation Issues. If not the ADI workshop coordinator will make this presentation.
The sessions on Bank procurement procedures, Disbursement procedures and Audit procedures will be led by representatives from PPRU, FFCO and AUDT respectively.
The session on country experience and specific issues will be a group discussion facilitated by the workshop director and led by country officials.
Bank Procedures documents
PPRU Procedures
FFCO Procedures documents
AUDT Procedures documents